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Public Involvement Techniques

Foreward  |   Table of Contents
Chapter 1  |   Chapter 2  |   Chapter 3  |   Chapter 4  |   Index of Techniques

3. Getting Feedback from Participants skip page navigation

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3.C - Taking Initial Action Steps

3. Introduction
3.A
3.B
3.C

3.C - Taking Initial Action Steps

Agencies need specific ways to solicit feedback from community people, resolve differences, and integrate the results into a process of planning or project development. Some initial steps include the following:

  • Determine how and when feedback information will be used. Be receptive to feedback and prepare to use it during ongoing staff work in planning and project development. Determine when feedback on specific issues is needed and by whom.
  • Establish clear channels for feedback to affect agency decision-making. Provide a well-defined avenue for information, testimony, and opinions from the public to reach agency decision-makers and policy-setters.
  • Set up ways to give further information and get comments and questions. Establish telephone connections that people routinely can use to obtain information and give feedback, comments, or support. However, because many people prefer methods that are instantaneous and hassle-free, supplement telephone connections with other methods, such as on-line services, that make it easier to give and get information.
  • Sponsor brief surveys or small groups to preview community viewpoints. Investigate a small but representative sample of the community to pinpoint people’s preferences quickly. Design the form of the survey to objectively test preferences.
  • Sponsor focus groups to ascertain community concerns in detail. Hold focus groups of representative people to get a broad outline of what people want to see and what concerns agencies might encounter in specific situations. Repeat the technique in more than one location to help determine geographic-based differences in opinion. Use the results to help set up an overall public involvement strategy and specific procedures.
  • If an impasse is reached, try negotiation or third-party intervention. Assess the complexity of the conflict to be resolved and how intently participants are holding to their own positions without compromise. Use a skilled, in-house person to work informally with the parties to reach consensus. If the stalemate holds fast, bring in a mediator or other third-party neutral to assist the group in approaching the issues from other angles, improving their conflict resolution skills, and coming to agreement.
  • Evaluate the approach with participant advisors. Ask participant advisors if a technique is appropriate or rewarding. Meet with community advisors to get a sense of the best methods of getting feedback and comments and resolving conflicts.

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For more information about the TPCB program, contact Michelle Noch at FHWA (202-366-9206) or John Sprowls at FTA (202-366-5362).

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